Turning Portfolio Data Into Action for Large Portfolio Campuses
Moorhead Area Public Schools (MN) and Mansfield ISD (TX)
Managing roofs, pavement, and exterior lighting across dozens of schools is a constant balancing act. Limited staff, public budgeting cycles, and aging building systems make it hard to prioritize what matters most. RAM Companies helps K-12 leaders move from uncertainty to a clear, defensible plan by combining scalable aerial data with targeted field verification and real-world roofing expertise.
The Challenge
Both districts faced the same core problem: too many facilities and too many variables to manage risk confidently without consistent data.
Common pain points among school district portfolios are:
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Hidden roof moisture and aging system risk that cannot be reliably identified from the ground
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Pressure to stretch budgets by avoiding unnecessary full replacements
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The need to prioritize and phase work across a portfolio, not just one building
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Multiple stakeholders involved in decision-making (facilities, administrators, architects, contractors)
RAM’s Portfolio Approach
1) Capture consistent data at scale
RAM used aerial fixed-wing aircraft assessments to quickly establish a portfolio-wide baseline that helps school teams prioritize needs and plan funding with confidence.
Moorhead Area Public Schools (MN):
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10 school buildings scanned
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Roof area captured: 1,265,213 sq ft
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Pavement area captured: 1,953,958 sq ft
Mansfield ISD (TX):
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59 schools included in the district program list
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Aerial services included roof, pavement, and lighting imaging across millions of square footage of existing facilities
2) Verify findings with targeted on-site expertise
Aerial results guide where on-roof verification is needed so teams do not waste time inspecting everything. Visual Roof Surveys (VRS) and targeted verification help confirm conditions and support accurate scope development.
3) Turn findings into actionable design and phased execution
RAM supports the full cycle, from identifying priority areas to shaping scope, informing design, and supporting construction quality through inspections.
What This Looked Like in Moorhead
Moorhead’s portfolio included failing ballasted EPDM systems. RAM helped convert roof condition insights into a targeted design strategy that avoids unnecessary tear-off and focuses investment where it matters.
Design direction:
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Upgrade selected roof areas to an 80 mil PVC RhinoBond system
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Reuse existing poly-iso insulation (one of the most expensive components in many roof assemblies) when appropriate
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Reduce landfill impact by salvaging materials instead of discarding them
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Add cover board and improved attachment strategies to build a stronger, longer-lasting system
This approach supports a simple goal: replace what is failing, preserve what is performing, and build a better roof system without overspending.
What This Looked Like in Mansfield
Mansfield is a large and expanding district with a multi-year program structure that includes:
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Roof recovers across many existing schools
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Storm shelters and new construction, including added requirements tied to ICC 500 wind design and construction standards
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VRS reports completed for existing roof projects to support design accuracy and bid clarity
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Ongoing progress through phased work: assessment → design → bid → construction, with inspections at key milestones (startup, mid-point, closeout)
With a district of this scale, the real value is continuity: consistent data, consistent documentation, and consistent execution as projects roll forward year after year.
The Result: Clarity, Prioritization, and Smarter Spending
Across both districts, RAM’s approach helped stakeholders:
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Prioritize which buildings and roof sections needed attention first
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Reduce uncertainty in scope, which supports tighter bids and fewer surprises
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Plan phased replacements based on verified conditions, not assumptions
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Make budget decisions with a precise, portfolio-wide baseline
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Improve long-term outcomes by upgrading systems strategically and reusing materials where feasible
Why It Works for K-12 Portfolios
Whether a district works directly with RAM or through an architect partner, the outcome is the same: expert-driven recommendations backed by patented, precise, and ultra-scalable data. When a small team is responsible for a large portfolio, having consistent insight and a clear path to action is what keeps maintenance from turning into emergencies.
Next Steps
Does your school district use RAM aerial infrared scans? If not, you are leaving proven, precise data on the table, and could in turn incur costly decisions when re-roofing and/or replacing perfectly good roofing material. Contact us today to get a grip on your facility data, and route cost savings to school district budgets benefitting staff and students, all with RAM's aerial infrared data.